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WEBSITE POLICIES
Saint Mary’s Catholic Church, Johnson City, TN encourages participation in the expansion of their presence on the World Wide Web. Participation can be in the form of contributions to Web pages, in concert with the Webmaster and/or members of the Technology Committee who shall exercise overall responsibility for the content and format of the Saint Mary’s Church and School Web Pages
Saint Mary’s Policy on Web Pages
The Saint Mary’s Technology Committee has a standard design style for all official Church Web pages. The reason for the standard design style is that each page on the websites can be reached directly through search engines and links from other sites. Using a standard design and navigation structure at all levels of the site ensures that users have a full-featured set of navigational aids with which to find their desired content. This standardization also guarantees that all Saint Mary’s Pages will meet at least the basic accessibility standards set by the W3C (www.w3c.org).
Note that the design standard encouraged us to create accessible pages, and the Webmaster is available for consultation on this and any other subject related to "best practices" Internet design
Security Policy
We have put in place safeguards to: review the information published online, prevent unauthorized access, maintain data accuracy, and ensure the appropriate use of information. This policy is subject to change at any time, so please check back occasionally.
Privacy Policy
We only ask you for personal data when we need to respond to you. Generally this information is requested when you send us an e-mail or choose to respond to an online survey on the site. We do not store names, generate lists, or distribute the information to other parties. All individuals’ names listed on the Website have consented to their publication. Saint Mary’s Catholic Community strictly protects the security of your personal information. We carefully protect your data from loss, misuse, unauthorized access or disclosure, alteration, or destruction. Certain pages require a password to view the content. This password is only distributed to appropriate individuals or groups in our community. By visiting this site you are accepting the practices described in this Privacy Notice. This policy is subject to change at any time, so please check back occasionally.


Website Publication Procedure:
I. Submitting for publication on the site:
1. Draft the information within a MSWord document.
2. For publication, submit the document to the website.
3. The Webmaster contact will forward the documents to either a member of the parish Technology Committee or the school contact for approval to publish.
4. Upon approval, the school or parish designee will submit the document to the publisher for publication. The submitter of the document will be emailed to say the material is posted as follow-up.
5. Once approved, the document will be published within 48 hours. 6. Graphics should be optimized for size, and should not exceed 20-30k and 300-400 pixels in width. Pictures that are at the upper end of those limits should be used on pages that do not contain heavily-trafficked content. 7. Text should be short and to the point. Headings should be used to facilitate "scanning", the preferred method of reading on the web, and for accessibility purposes.
II. Deadlines for document submission: Deadlines will differ depending on the kind of material submitted. Sudden Occurrence data such as funerals will be posted as soon as possible after receipt. Articles or documents will be reviewed and edited so expect to submit 48 hours prior to need to be seen on the site.
Because we appreciate that privacy is very important. The Church has adopted this Privacy Policy as we recognize the right of people to keep their personal information private. This Privacy Policy covers the Church's treatment of personally identifiable information that we collect or hold. Like many other organizations, the Church must comply with the National Privacy Principles contained in the USA Privacy Act when dealing with personal information.
1. THE INFORMATION WE COLLECT
The Church will collect general information about you, such as your name, address, contact details so the Church can contact you. We may also collect this and other types of personal information, for example when you wish to obtain goods or services from the Church, when you register for conferences or events, and when you participate in Church activities or complete surveys or other forms. The information collected may include some sensitive information (as defined by the Privacy Act), such as health information or information about your beliefs, relevant to the services we wish to provide or the assistance you have requested from the Church.
Where practicable, the purpose for which we collect personal information will be made clear at the time of collection. If you do not provide us with certain information we may be unable to provide you with access to some of our services or the assistance you have requested.
Users can generally visit the Church website without revealing who they are or other personal information unless they log on, place an order or register with us. The Church will not collect any personal information about visitors to the website except when they knowingly provide it.
2. HOW WE USE YOUR INFORMATION
The Church will use the personal information we collect for the purpose disclosed at the time of collection, or otherwise as set out in this Privacy Policy. We will not use your personal information for any other purpose without first seeking your consent, unless authorized or required by law. Generally we will only use and disclose your personal information as follows:
a) to establish and maintain your involvement with the Church, including providing you with newsletters;
(b) to provide the products or services you have requested from the Church;
(c) to answer your inquiry;
(d) to register you for events, conferences or promotions;
(e) to assist us to make the Church's sites, services and products more valuable to our community;
(f) for direct promotion of products or services
(g) to keep you informed of new developments we believe may be of interest to you.
(h) The Church will take reasonable steps to keep secure any personal information which we hold and to keep this information accurate and up to date. Personal information is stored in a secure server or secure files.
(i) The Internet is not a secure method of transmitting information. Accordingly, the Church cannot accept responsibility for the security of information you send to or receive from us over the Internet or for any unauthorized access or use of that information.
(j) to third parties where we have retained those third parties to assist us to operate the Church and provide the products or services you have requested, such as religious education instructors, catering and event coordinators, promotions companies, transport providers, health care providers, website hosts and IT consultants, and our professional advisers such as consultants, lawyers and accountants. In some circumstances we may need to disclose sensitive information about you to third parties as part of the services you have requested changes to privacy policies .
(k) The Church may amend this Privacy Policy from time to time by having the amended version available at the information counters at the Church or on our website. We suggest that you visit our website regularly to keep up to date with any changes.
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